What is Included in the Proposal?

An initial on-site meeting on the day of inspection to:

• Understand the facility
• Understand the goals of the Board and management, and
• Clarify expectations for what the client should anticipate from a Miller+Dodson Reserve Study.

An inspection of the facility including the common and limited common elements that the Association is responsible for. The inspection will:

• Identify the inventory of elements that will be included and excluded in the Reserve Study
• Quantify the included elements, and
• Assess the condition of each of the included elements with respect to setting a Remaining Useful Life for each

After the inspection, the analyst will prepare a report. The report will include and opening letter, the analytical models and results, and condition statements. Our reports meet or exceed the Community Associations Institute’s National Standards.

• The opening letter contains a description of the property and a basic outline of the included elements. The type of study is stated, along with the analytical methodologies used in developing the recommended funding. Statements about the current funding are provided along with statements describing the purpose and basis of the study. The letter is concluded with and acknowledgement of the management and/or board, and the analyst’s credentials.
• The letter is followed by an Executive Summary of the analysis and results, which is followed by progressively more detailed explanations of the analytical methodologies and results The inventory of included and excluded elements is provided, followed by a calendar listing of the included inventory. Please note that this calendar is not a “To Do” list but rather a recommendation of prudent funding in an appropriate time frame should the governing body of the facility elect to perform some aspect of work.
• Condition Statements follow and these provide descriptive comments about the major elements in the inventory along with helpful remarks to guide management and board in maintaining these elements. The end of the report also included appendices and accounting summaries, followed by a library of videos to aid in addressing frequently asked questions.

What is not included?

Follow-up meetings are not included in our standard contract. Less than 10% of our clients request follow-up meetings, and we do not want to assume them in our standard contract, and burden our clients with the cost of something they may not want or need. In most cases, a simple telephone call, email, or on-line meeting can address most concerns. We typically do not charge for simple telephone calls, emails, or on-line meetings.

What additional things can you request?

Upon request, Miller+Dodson will be happy to supply, at no cost, an Excel Spreadsheet of the facility’s analysis. This is a non-functioning spreadsheet of the accumulated data and inventory.

On-site follow-up meetings are provided at additional cost, which includes travel and professional time. Typically, this type of meeting last about an hour with one to two hours of preparation. Travel varies and includes mileage and travel time at a lower hourly rate.